130 lines
6.3 KiB
Plaintext
130 lines
6.3 KiB
Plaintext
# Privacy Policy
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Welcome to **HeyGermany** (“we,” “us,” or “our”).
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We are committed to protecting your personal data and respecting your privacy in full compliance with the **General Data Protection Regulation (GDPR)** and applicable German data protection laws.
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HeyGermany provides a digital service that analyzes educational and professional documents — such as diplomas, transcripts of records, licenses, and language certificates — to assess your qualification level and recognition chances in Germany. If you choose to join our Talent Pool, we also help connect you with potential employers through anonymized professional profiles.
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Your trust and data security are extremely important to us. This Privacy Policy explains how we collect, use, store, and share your information and what rights you have.
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**Data Controller**
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HeyGermany
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Katharina Schultz-Ebert
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Rheinstr. 9
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12159 Berlin
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Germany
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Email: info@hey-germany.de
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**What Data We Collect**
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We collect and process the following categories of data when you use our platform:
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**a. Personal Identification Data**
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Name, email address, country of residency and country of education
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**b. Educational and Professional Documents**
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Diplomas, transcripts of records, professional licenses, language certificates, and other qualification-related documents you upload
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**c. Analytical and Assessment Data**
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Information derived from our analysis, such as German reference profession, qualification level, recognition potential
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**d. Optional Talent Pool Data**
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If you voluntarily join our Talent Pool, we create an anonymized professional profile based on your qualifications (e.g., degree level, country of qualification, years of experience, and language proficiency).
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We never share data that can personally identify you (such as name, email, or contact details) with employers.
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**e. Technical Usage Data**
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IP address, device type, browser information, and general usage statistics (collected via cookies and analytics tools)
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**Purpose and Legal Basis for Processing**
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We process your data for the following purposes and based on the legal grounds set out in Article 6 of the GDPR:
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| **Purpose** | **Legal Basis** |
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|-------------|-----------------|
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| To analyze your educational and professional documents and provide you with a qualification assessment | Art. 6(1)(b) – Performance of a contract |
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| To inform you about your recognition chances in Germany | Art. 6(1)(b) – Performance of a contract |
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| To improve and develop our algorithms and platform (using anonymized data only) | Art. 6(1)(f) – Legitimate interests |
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| To create and share anonymized professional profiles with potential employers (if you join the Talent Pool) | Art. 6(1)(a) – Consent |
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| To comply with legal obligations (e.g., data security, record keeping) | Art. 6(1)(c) – Legal obligation |
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**Data Retention**
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We only store your personal data as long as necessary for the purposes described above or as required by law.
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- Uploaded documents and related analysis results are stored for 2 years after your last activity or until you delete your account.
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- If you join the Talent Pool, your anonymized profile will remain active until you withdraw your consent or delete your profile.
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- After this period, all personal data will be securely deleted or permanently anonymized.
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You may request deletion of your data at any time by contacting info@hey-germany.de.
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**Data Sharing and Disclosure**
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We do not sell or commercially share your personal data.
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We may share your information with:
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- Trusted service providers (e.g., secure cloud storage, data processors) who operate under strict data protection agreements.
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- Potential employers, but only in anonymized form and only if you have explicitly consented to join the Talent Pool.
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No personal information that could identify you (such as name, contact details, or document copies) will ever be shared with employers or third parties without your consent.
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If we transfer data outside the EU/EEA (for example, through cloud hosting providers), we ensure compliance with GDPR safeguards, such as Standard Contractual Clauses or adequacy decisions.
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**Your Rights Under GDPR**
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You have the following rights regarding your personal data:
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- **Access:** Request a copy of the personal data we hold about you.
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- **Rectification:** Request correction of inaccurate or incomplete data.
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- **Erasure:** Request deletion of your personal data (“right to be forgotten”).
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- **Restriction:** Request limitation of how your data is processed.
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- **Portability:** Request a copy of your data in a structured, commonly used format.
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- **Objection:** Object to processing based on legitimate interests.
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- **Withdraw Consent:** Withdraw your consent at any time (e.g., leaving the Talent Pool).
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To exercise your rights, contact us at info@hey-germany.de. We will respond within 14 days.
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**Data Security**
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We apply industry-standard technical and organizational security measures to protect your data, including:
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- End-to-end encryption during upload and storage
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- Secure cloud infrastructure hosted in the EU
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- Access control and role-based permissions for staff
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- Regular system monitoring and data backups
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- Continuous security and compliance audits
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Your data is treated with strict confidentiality and stored in compliance with European data protection standards.
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**Cookies and Analytics**
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HeyGermany uses cookies and similar technologies to ensure platform functionality and improve user experience.
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Essential cookies are required for the platform to operate. Analytical cookies are only used with your consent.
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You can manage or withdraw your cookie consent in your browser settings at any time.
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**Changes to This Policy**
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We may update this Privacy Policy occasionally to reflect legal, technical, or business developments. The latest version will always be available at www.hey-germany.com/privacy-policy
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If significant changes occur, we will notify you by email or within your user account.
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**Contact Us**
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If you have any questions or concerns about this Privacy Policy or your personal data, please contact our data protection team:
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HeyGermany
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Katharina Schultz-Ebert
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Rheinstr. 9
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12159 Berlin
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Germany
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Email: info@hey-germany.de
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